The withdrawal process is initiated at the Registrar's Office through the filing of a withdrawal form, which must be finished in its entirety to complete the withdrawal process. For purposes of clarification, "withdrawal" includes medical leaves of absence and mandatory medical leaves of absence, and this Refund Policy shall apply in all such cases. Please note, "withdrawal" does not include dismissals and suspensions which are covered in "Dismissals and Suspensions" below.
The policies described below have been categorized into two groups: (1) Quinnipiac University Policy and (2) Return of Unearned Title IV Funds - Federal Policy.
Federal guidelines require that any unearned Title IV funds be returned to the program(s) that provided the aid. The required order of returning refunds is as follows: Title IV, HEA programs, other federal and state programs, University grants, private or institutional financial assistance and finally to the student. Examples of refund calculations are available upon request.
The policies below describe refunds for students withdrawing from a class or classes and/or effecting a complete withdrawal from the University.
Refund Policies Prior to the Start of Classes
A student who registers for a class(es) (credit or audit) and then withdraws by the SUNDAY of the week in which their FIRST class meets will receive a refund of 100 percent of any balance on their account, less financial aid.
Refund Policies After the Start of Classes
Refund Policy Tuition and Related Fees
A student who registers for a class(es) (credit or audit) and then withdraws after the SUNDAY of the week in which their FIRST class meets will receive a pro-rata refund of tuition and fees based on the schedule below:
|Withdrawal before the first week of class||100%|
|Withdrawal during first week of class||80%|
|Withdrawal during second week of class||50%|
|Withdrawal during third week of class||30%|
|Withdrawal after third week of class||0%|
Please note that course fees may not be refunded or prorated under certain circumstances such as after the start of the semester.
The date of withdrawal for purposes of calculating the refund is the date on which the student makes formal application for withdrawal to the registrar's office, or, in the case of medical leaves of absence, the date that the associate dean of student affairs approves the leave of absence. The refund schedule listed above is applied regardless of the reason for withdrawal, including medical reasons.
Refund Policy for Termination of Residency in University Housing
Resident students who withdraw from the University in total, or only terminate their residency in University housing within the first two weeks of the semester or move-in, whichever is sooner, will forfeit 50 percent of the room and board, the room reservation deposit and an administrative fee of $100. Beginning with the third academic week resident students who withdraw from the University in total, or only terminate their residency in University housing, will forfeit 100 percent of the room and board charge, with the room reservation deposit applied to any outstanding balance.
Dismissals and Suspensions
A student who is either dismissed or suspended by the University for any reason during either academic semester will receive a refund based on the applicable refund percentage in effect at the time of the student's dismissal or suspension. In addition, a student who is dismissed or suspended will be charged all administrative fees and board fees as prescribed.
Students using the University's payment plan who withdraw during the refund period should note that their forfeiture will be computed on the full amount charged regarding tuition and fees, and not on the amount remitted via the payment plan. In addition, the $75 service charge for using the payment plan will also be included in the list of charges. After the applicable refund period, the balance due under the payment plan will be due and payable on the date of withdrawal.
Students enrolled in a 3+1 Program will be subject to the same refund policies in effect for undergraduate and graduate students. However, students who cease enrollment in a 3+1 Program, voluntarily or involuntarily, shall immediately forfeit the benefits of the programs Flat Fee pricing structure. As such, any current or pending charges will be adjusted to reflect the undergraduate and graduate pricing in effect at the time of the change in status. In addition, any courses taken in a future term after the change in status will be subject to the pricing in effect at that time.
In addition to the University's refund policy that prorates tuition charges during the first five weeks of the semester, the University is obligated to return to the federal government that portion of federal aid that is unearned. An award of Title IV funds is based on a payment period or term.
Please note: It is important to understand that if your withdrawal date is on or before the completion of 60 percent of the semester, "unearned aid" will result. If you have received a refund as a result of aid applied to your account prior to your withdrawal date, you will have a balance due the University on your student account.
Therefore, a withdrawal requires the University to calculate the unearned portion of aid awarded as of the student's official withdrawal date.
The University must determine the following:
- The official date of withdrawal. A student must formally withdraw at the Registrar's Office. For leaves of absence the process begins at the office of the school dean. The date of withdrawal must be documented.
- The payment period, term identified
- The aid that has been disbursed or could have been disbursed.
- The percentage of federal aid earned by the student as of the withdrawal date.
- The percentage of Title IV aid that has not been earned by the student.
- The percentage of a payment period completed is determined by dividing the number of calendar days in the payment period into the number of calendar days completed as of the withdrawal date.
- The University will notify the student or parent if the student is eligible for a post withdrawal disbursement.
- The offer, (if eligible) of post withdrawal disbursement, will be made in writing within 30 days of the withdrawal date.
- The student must respond within 14 days of the notification.
- The University will disburse funds within 90 days of the date of withdrawal.
- If the student (or parent) does not respond, no portion of the late disbursement that is not credited to the student's account will be disbursed.
- The student will be notified electronically or in writing of the outcome of the late disbursement.
The total amount of unearned assistance to be returned is the lesser of (a) the total amount disbursed minus the total amount earned or (b) the institutional charges time the percentage of aid unearned. The student is responsible for returning the remainder of unearned aid that is calculated by taking the total of unearned aid and subtracting the amount the University is required to return.
The student retains Title IV eligibility for 45 days during which the student must:
- Repay in full
- Make satisfactory arrangements to repay the University
- Make satisfactory arrangements to repay the U.S. Department of Education
The University is required to report all overpayments to NSLDS and must report within 30 days after:
- The student takes timely action on the options offered
- The student fails to repay the overpayment or sign an agreement with the University within a 45 day period
- The student fails to meet the terms of the agreement signed with the school
Title IV funds must be returned in the following order:
- Unsubsidized Federal Stafford Loans
- Subsidized Federal Stafford Loans
- Perkins Loans
- Federal Plus Loans
- Direct Plus Loans
- Federal Pell Grant
- Academic Competitiveness Grant
- National SMART Grant
- Federal SEOG
- Other Title IV assistance (State funds will also be returned if the state agency notifies the University that these funds are LEAP Funds.
For more information, please contact the Bursar at firstname.lastname@example.org.