The withdrawal process is initiated at the Registrar's Office through the filing of a withdrawal form, which must be finished in its entirety to complete the withdrawal process. For purposes of clarification, "withdrawal" includes medical leaves of absence and mandatory medical leaves of absence, and this Refund Policy shall apply in all such cases. Please note, "withdrawal" does not include dismissals and suspensions which are covered in "Dismissals and Suspensions" below.
The policies described below have been categorized into two groups: (1) Quinnipiac University Policy and (2) Return of Unearned Title IV Funds - Federal Policy.
Federal guidelines require that any unearned Title IV funds be returned to the program(s) that provided the aid. The required order of returning refunds is as follows: Title IV, HEA programs, other federal and state programs, University grants, private or institutional financial assistance and finally to the student. Examples of refund calculations are available upon request.
Quinnipiac University School of Medicine Refund Policy
The policy described below applies to students withdrawing from classes as well as those students effecting a complete Withdrawal from Quinnipiac University.
Refund Policies Related to Matriculation Deposit
A new student who has rendered the $100 matriculation deposit and withdraws from the University prior to May 15th will be entitled to a full refund of their matriculation deposit. Withdrawals occurring after May 15th will not be entitled to a refund of the matriculation deposit.
In all instances noted above, any balance on the student's account, less financial aid, will be refunded.
Refund Policy Tuition and Related Fees
Medical students who withdraw from any of their classes after the published "Last Day for Late Registration/Schedule Changes" will not be entitled to any adjustment of their charges for tuition and fees.
Students who affect a complete withdrawal or leave of absence from the University, regardless of the reason, including medical, will be granted a pro-rata refund of tuition and fees, less an administrative fee of $100. Late fees are non-refundable either in total or pro-ration. The pro-rata refund will be computed on the following basis:
Withdrawal before the first week of class 100%
Withdrawal during first and second week of class 80%
Withdrawal during third week of class 60%
Withdrawal during fourth week of class 40%
Withdrawal during fifth week of class 20%
Withdrawal after fifth week of class 0%
Please note that course fees may not be refunded or prorated under certain circumstances such as after the start of the semester.
The date of withdrawal for purposes of calculating the refund is the date on which the student makes formal application for withdrawal to the Registrar's Office, or, in the case of medical leaves of absence, the date the associate dean of student affairs approves the leave of absence. The refund schedule listed above is applied regardless of the reason for withdrawal, including medical reasons.
Refund Policy for Termination of Residency in University Housing
Resident students who withdraw from the University in total, or only terminate their residency in University housing within the first two weeks of the semester or move-in, whichever is sooner, will forfeit 50 percent of the room and board, the room reservation deposit and an administrative fee of $100. Beginning with the third academic week resident students who withdraw from the University in total, or only terminate their residency in University housing, will forfeit 100 percent of the room and board charge, with the room reservation deposit applied to any outstanding balance.
Dismissals and Suspensions
A student who is either dismissed or suspended by the University for any reason during either academic semester will receive a refund based on the applicable refund percentage in effect at the time of the student's dismissal or suspension. In addition, a student who is dismissed or suspended will be charged all administrative fees and board fees as prescribed.
Students using the University's payment plan who withdraw during the refund period should note that their forfeiture will be computed on the full amount charged regarding tuition and fees, and not on the amount remitted via the payment plan. In addition, the $75 service charge for using the payment plan will also be included in the list of charges. After the applicable refund period, the balance due under the payment plan will be due and payable on the date of withdrawal.
In addition to the University's refund policy that prorates tuition charges, the University is obligated to return to the federal government that portion of federal aid that is unearned. An award of Title IV funds is based on a payment period or term.
Please note: It is important to understand that if your withdrawal date is on or before the completion of 60 percent of the semester, "unearned aid" will result. If you have received a refund as a result of aid applied to your account prior to your withdrawal date, you will have a balance due the University on your student account.
The University must determine the following:
- The official date of withdrawal. A student must formally withdraw at the Registrar's Office. For leaves of absence the process begins at the office of the school dean. The date of withdrawal must be documented.
- The payment period, term identified
- The aid that has been disbursed or could have been disbursed.
- The percentage of federal aid earned by the student as of the withdrawal date.
- The percentage of Title IV aid that has not been earned by the student.
- The percentage of a payment period completed is determined by dividing the number of calendar days in the payment period into the number of calendar days completed as of the withdrawal date.
- The University will notify the student or parent if the student is eligible for a post withdrawal disbursement.
- The offer, (if eligible) of post withdrawal disbursement, will be made in writing within 30 days of the withdrawal date.
- The student must respond within 14 days of the notification.
- The University will disburse funds within 90 days of the date of withdrawal.
- If the student (or parent) does not respond, no portion of the late disbursement that is not credited to the student's account will be disbursed.
- The student will be notified electronically or in writing of the outcome of the late disbursement.
The total amount of unearned assistance to be returned is the lesser of (a) the total amount disbursed minus the total amount earned or (b) the institutional charges time the percentage of aid unearned. The student is responsible for returning the remainder of unearned aid that is calculated by taking the total of unearned aid and subtracting the amount the University is required to return.
The student retains Title IV eligibility for 45 days during which the student must:
- Repay in full
- Make satisfactory arrangements to repay the University
- Make satisfactory arrangements to repay the US. Dept. of Education
The University is required to report all overpayments to NSLDS and must report within 30 days after:
- The student takes timely action on the options offered
- The student fails to repay the overpayment or sign an agreement with the University within a 45 day period
- The student fails to meet the terms of the agreement signed with the school
Title IV funds must be returned in the following order:
- Unsubsidized Federal Stafford Loans
- Subsidized Federal Stafford Loans
- Federal Plus Loans
- Direct Plus Loans
- Other Title IV assistance (State funds will also be returned if the state agency notifies the University that these funds are LEAP Funds.
For more information, please contact the Bursar at firstname.lastname@example.org.