FALL 2008 AND SPRING 2009
The withdrawal process is initiated at the Registrar's office through the filing of a withdrawal form, which must be finished in its entirety to complete the withdrawal process.
Refunds are based on Quinnipiac University Policy and The Return of Unearned Title IV Funds as required by the U.S. Department of Education.
For purposes of clarification and for reference, the policies described below have been categorized into two groups: (1) Quinnipiac University Policy, and (2) Return of Unearned Title IV Funds - Federal Policy.
Federal guidelines require that any unearned Title IV funds be returned to the program(s) that provided the aid. The required order of returning refunds is as follows: Title IV, HEA programs, other federal & state programs, University grants, private or institutional financial assistance and finally to the student. Examples of refund calculations are available upon request.
QUINNIPIAC UNIVERSITY UNDERGRADUATE REFUND POLICY
The policy described below gives consideration to two groups (1) prior to the start of classes and (2) after the start of classes.
A. REFUND POLICIES, PRIOR TO THE START OF CLASSES
New Incoming Students:
A new incoming non-resident student who has rendered the matriculation deposit and then withdraws from the University prior to registration will forfeit the matriculation deposit in the amount of $200.00. A new incoming non-resident student who has rendered the matriculation deposit, registers for classes and then withdraws from the University prior to the start of classes will forfeit the matriculation deposit in the amount of $200.00 and be charged an administrative fee of $100.00.
A new incoming resident student who has rendered the matriculation deposit and a room reservation deposit and then withdraws from the University prior to registration will forfeit the matriculation deposit in the amount of $200.00 and the room reservation deposit in the amount of $200.00. A new incoming resident student who has rendered the matriculation deposit and a room reservation deposit, registers for classes and then withdraws from the University prior to the start of classes will forfeit the matriculation deposit in the amount of $200.00 and the room reservation deposit in the amount of $200.00. The student will also be charged a room withdrawal fee of $100.00 and an administrative fee of $100.00. In both cases, the residence hall security deposit in the amount of $150.00 will be refunded.
In all instances noted above, any balance on the account, less financial aid, will be refunded.
Returning Students:
A returning non-resident student who withdraws or affects a leave of absence from the University prior to registration will be charged an administrative fee of $100.00. A returning non-resident student who withdraws or affects a leave of absence from the University after completing registration will be charged an administrative fee of $100.00.
A returning resident student who renders the room reservation deposit and then withdraws or affects a leave of absence from the University prior to registration will forfeit the room reservation deposit in the amount of $300.00. A returning resident student who has rendered the room reservation deposit and then withdraws or affects a leave of absence from the University after completing registration will forfeit the room reservation deposit in the amount of $300.00. The student will also be charged a room withdrawal fee of $100.00 and an administrative fee of $100.00. In both cases, the residence hall security deposit in the amount of $150.00 will be refunded.
The one exception to the above policy will be when a returning resident student is dismissed or suspended by the University for academic deficiencies. In this event, the room reservation deposit will be refunded in full, but the student will still be charged an administrative fee of $100.00. Students who are dismissed or suspended for disciplinary reasons are ineligible for a refund of their room reservation deposit.
In all instances noted above, any balance on the account, less financial aid, will be refunded.
B. REFUND POLICIES AFTER THE START OF CLASSES
Refund Policy Tuition and Related Fees
Students who affect a complete withdrawal or leave of absence from the University, regardless of the reason, including medical, will be granted a pro-rata refund of tuition and fees, less an administrative fee of $100.00. Late fees are non-refundable either in total or pro-ration. The pro-rata refund will be calculated (for the first five weeks of the semester) in accordance with the following formula:
Fall and Spring Terms:
Withdrawal During 1st and 2nd Week of Classes 80%
Withdrawal During 3rd Week of Classes 60%
Withdrawal During 4th Week of Classes 40%
Withdrawal During 5th Week of Classes 20%
Withdrawal After 5th Week of Classes 0%
The date of withdrawal for purposes of calculating the refund is the date on which the student makes formal application for withdrawal to the registrar's office. The refund schedule listed above is applied regardless of the reason for withdrawal, including medical reasons.
Refund Policy for Termination of On-Campus Residency
Resident students who withdraw or effect a leave of absence from the University in total, or only terminate their on-campus residency within the first two weeks of the semester will forfeit 50% of the room and board, the room reservation deposit and an administrative fee of $100.00. Beginning with the third academic week resident students who withdraw or effect a leave of absence from the University in total, or only terminate their on-campus residency, will forfeit 100% of the room and board charge, with the room reservation deposit applied to any outstanding balance.
Refund Policy After the Fifth Week
Students who, due to extremely unusual circumstances, find it necessary to affect a complete withdrawal from Quinnipiac University after the fifth academic week in either semester may apply to the Office of the Assistant Controller, in writing, with appropriate documentation, and request a financial adjustment. This office will, after an appropriate investigation, determine the validity of the request and act accordingly. In all instances, the decision of the Assistant Controller will be binding and final.
Dismissals and Suspensions
A student who is either dismissed or suspended by the University for any reason during either academic semester will receive a refund based on the applicable refund percentage in effect at the time of the student's dismissal or suspension (first 5 weeks). After the fifth academic week, the refund policy as stated above will be applied. In addition, a student who is dismissed or suspended will be charged all administrative fees and board fees as prescribed.
Payment Plan
Students using the University's payment plan who withdraw during the refund period (first 5 weeks) should note that their forfeiture will be computed on the full amount charged regarding tuition and fees, and not on the amount remitted via the payment plan. In addition, the $75.00 service charge for using the payment plan will also be included in the list of charges. After the fifth week, the balance due under the payment plan will be due and payable on the date of withdrawal.
RETURN OF TITLE IV FUNDS
In addition to the University's refund policy that prorates tuition charges during the first five weeks of the semester, the University is obliged to return to the federal government that portion of federal aid that is unearned. An award of Title IV funds is based on a payment period or term.
Please note: It is important to understand that if your withdrawal date is on or before the ninth week of the semester (60 percent of the semester), "unearned aid" will result. If you have received a refund as a result of aid applied to your account prior to your withdrawal date, you will have a balance due the University on your student account.
Fall 2008 Semester includes 104 calendar days Less: vacation from 11/23/08 through 11/30/08 (8) days: Payment period of the 2008 Fall Semester = 96 days
Spring 2009 Semester includes 103 calendar days Less: vacation from 3/8/09 through 3/15/09 (8) days: Payment period of the 2009 Spring Semester = 95 days
Therefore, a withdrawal requires the University to calculate the unearned portion of aid awarded as of the student's official withdrawal date.
The University must determine the following:
- The official date of withdrawal. A student must formally withdraw at the Registrar's Office. For leaves of absence the process begins at the Office of the School Dean. The date of withdrawal must be documented.
- The payment period, term identified
- The aid that has been disbursed or could have been disbursed.
- The percentage of federal aid earned by the student as of the withdrawal date.
- The percentage of Title IV aid that has not been earned by the student.
- The percentage of a payment period completed is determined by dividing the number of calendar days in the payment period into the number of calendar days completed as of the withdrawal date.
- The University will notify the student or parent if the student is eligible for a post withdrawal disbursement.
- The offer, (if eligible) of post withdrawal disbursement, will be made in writing within 30 days of the withdrawal date.
- The student must respond within 14 days of the notification.
- The University will disburse funds within 90 days of the date of withdrawal.
- If the student (or parent) does not respond, no portion of the late disbursement that is not credited to the student's account will be disbursed.
- The student will be notified electronically or in writing of the outcome of the late disbursement.
The total amount of unearned assistance to be returned is the lesser of (a) the total amount disbursed minus the total amount earned or (b) the institutional charges time the percentage of aid unearned. The student is responsible for returning the remainder of unearned aid that is calculated by taking the total of unearned aid and subtracting the amount the University is required to return.
The student retains Title IV eligibility for 45 days during which the student must:
- Repay in full.
- Make satisfactory arrangements to repay the University.
- Make satisfactory arrangements to repay the US. Dept. of Education.
The University is required to report all overpayments to NSLDS and must report within 30 days after:
- The student takes timely action on the options offered.
- The student fails to repay the overpayment or sign an agreement with the University within a 45 day period.
- The student fails to meet the terms of the agreement signed with the school.
Title IV funds must be returned in the following order:
- Unsubsidized Federal Stafford Loans
- Subsidized Federal Stafford Loans
- Perkins Loans
- Federal Plus Loans
- Direct Plus Loans
- Federal Pell Grant
- Academic Competitiveness Grant
- National SMART Grant
- Federal SEOG
- Other Title IV assistance (State funds will also be returned if the state agency notifies the University that these funds are LEAP Funds.